Avocet BOD Meeting Minutes
For the first BOD meeting we chose who would be President, VP and secretary.
Andrew has experience with being on the board so he was the best choice for a
President, not to mention he has a ‘president-esqe’ aura about him. Beth was
decided to be the VP, she is organized, elegant and seems to know quite a lot
about the ‘hood. Rachel was chosen to be secretary for her extensive knowledge
of where the keys are on the computer.
These were the topics we discussed.
Comments from the floor (15 minutes)
- There were no other members of the neighborhood association
- The following BOD will oversee the committees
Andrew: Sports, Info, and ACC
Beth: Pool, Finance, and Landscape
Rachel: Kids, Social and security
- Volunteers are still needed for these committees. The more people that
volunteer, the easier it will be to participate.
- Sports - Julie Dominguez to chair and oversee resurfacing
-This will begin as soon as the ALTA season is over. The upper court is also
having a new light between court one and two, and all the bulbs are to be
replaced as well. It is more efficient to have them replaced all at one time
instead of the cost of having someone come out and change one at a time. The
new surfacing is long overdue and will take about a week or so.
- Pool - Cracks in wading pool. Closed for the season
-The pool cover is being put on and there are a few grommets that will have
to be replaced.
- Finance - Need to send statement of income and expenditure.
-Bruce Hayworth will be meeting with us to get this together to send out to
the association members.
- Information - Seeking new Webmaster
-Andrew, being president, is hoping to pass the webmaster duty onto someone
else who wants to help with the association website.
- Architecture - Julie resigning, and new guideline (needs to be
- Kids - Beth Ostapiuk resigning after Christmas. Need new chairperson.
-We are looking for a volunteer to head up the kids committee. Beth has done
a remarkable job organizing the functions including the Mega party in June,
the Halloween party that is coming up and the Christmas party in December.
Due to the expected birth of their new baby, she will not have the time to
commit to the committee anymore.
- Landscape - Maintenance company and drainage issues
-There are many issues with the drainage around the clubhouse. We discussed
that we need to contact the county before hiring a private company to
investigate this. Rob Hiller will be able to at least tell us who to
- Security - Avocet won "Master Community of the Year" award at the COPS
Festival for District 5 in Gwinnett County for 2004. This award is a measure
of the participation in Avocet. It was awarded for our excellent web site,
the Avocet Yahoo Group that provides great communications, the participation
of the residents in Avocet that was demonstrated at the Mega Party in June,
and the committees and BOD's that work hard to maintain and improve our
community. Congratulations to everyone who made this possible. A special
thank you goes to Barry Sharp who has done an outstanding job with the COPS
program in the neighborhood and without whom this award would not have been
- Social - Holiday events
The social committee needs to submit ideas for events.
- Ad hoc sign committee
-Poll opinion on proposed designs. We have a few proposals coming in.
- Playground safety/improvement
-It is an ongoing idea to ‘revamp’ the playground and Rachel is in charge of
getting estimates. We discussed that it will be too costly to make the
playground bigger, after last summer redoing the pool and this fall
resurfacing the tennis courts. We can get some estimates to see how costly
it will be to improve what we already have. the goal is to make
improvements that we can add to at a later time, if we see that it is being
used and if the people want it. As for the hole at the corner, the landscape
committee will plant another large shrub in that corner, we are not sure why
that wasn’t done in the first place. Shrubs are the only barrier all along
- Mosquito issues
-We are also going to contact the county on the mosquito issue. Someone
mentioned at the previous meeting that some counties will come out and spray
for them. The main issue with mosquitoes is again the drainage issue. Until
we are able to talk care of the stagnant water issue in the area behind the
clubhouse and to the street (Avocet drive), any spraying will only be
Next meeting Wednesday, November 3, 2004 at 7 PM - in general, first
Wednesday of the month.