Board of Directors Meeting
November 2, 1999
The monthly meeting of the Avocet Board of
Directors was called to order at 7:00PM on Tuesday, November 2, 1999, at the
Avocet Clubhouse, President Andrew Goodspeed presiding. Also in
attendance were Lara Foreman, Vice President, and Frank Boduch,
Minutes of the 10/5/99 board meeting were
read and accepted on the motion of Andrew. Seconded by
Discussion proceeded whether to publish BOD
meeting minutes on the Avocet website. A
motion was made by Lara to publish a summary version. The motion was seconded by Andrew and
the motion passed. Publication will
start within the next 30 days.
Discussed the need to get the fence posts
welded that need repair.
Pool maintenance contract expires on
12/31/99. Recommend renewing
the Sears contract.
Discussed employing a pool manager/life
guard from 12:00PM to 6:00PM on non-school days.
Agreed to follow recommendation of Jay
Taylor (attorney) to check with Gwinnett County Public Health officer to
determine if there are any regulatory compliance issues that must be
addressed when employing a lifeguard. Andrew
Agreed to have pool committee publish
pool rules, hours, guidelines age minimums and when children must be
accompanied by and adult.
Agreed to have pool committee draft a job
description for the position of Pool Manager.
The Avocet website has been activated. It is reliant on information for the
committees. Expected to grow.
Discussed establishing guidelines for
committee reports, including:
Meetings, attendance, issues, activities,
decisions made, community involvement, website info.
Kids Club Committee
Has recommended a Millennium Party for
January 15th instead of the traditional Holiday Party with a
budget of $450 which would include door prizes to raffle.
Discussed a possible Super Bowl party. Would require a large screed TV
(rented) and wiring the clubhouse for cable/satellite. Finance committee will be asked to
review and recommend.
Discussed recommending to the Social
Committee to contact local business for prize donations.
Recommended surveying the community via
website to determine interest in holiday or millenium party.
Created an Advisory Committee
Established Brian D'Souza as chairperson
Roll is to guide and advise the BOD on
community issues and to groom for future role on the BOD.
Motion to approve by Lara; seconded by
Andrew. Motion passed.
The web-based survey of the community addressing a complaint of the
tennis courts being monopolized by team play (although only 25 responses were
received) resulted in a majority of responses in favor of the present rules. The results of the survey will be
published on the website. Lara
motioned that the matter be closed. Andrew
seconded and the motion was passed.
A request was made by a member of the community to consider filling
in the swamp area next to the lower tennis courts for the purpose of converting
the space to usable for sports and other activities. It was decided that to request the
member of the community to obtain a bid(s) for this work and present it to the
acquire fifty folding chairs for the clubhouse, thus eliminating costly rentals: $476.00.
Motion to approve by Andrew; seconded by Frank. Motion passed.
acquire a flip chart and stand for use at meetings: $80.00
to approve by Andrew; seconded by Lara. Motion
Garage Sale: Agreed to give website recognition for this successful
Insurance: Quotes have
been received form Travelers and State Farm and are under review by the Finance
Committee and recommendations to the BOD.
Established November 6th, 13th, and 20th
as community workdays on which volunteers will pitch in to take care of a number
of worthy projects that will save the community expense if done by contractors.
Andrew noted that there was apparent water in the clubhouse
hallway. He will call Sue Juliano
to recommend appropriate repairs.
Andrew advised that new coupon books for the payment of Avocet HOA
quarterly dues are ready to go out.
Discussion took place on how to handle delinquent payment of dues. Agreement was reached that dues would
come do on the first day of each calendar quarter ($95 per quarter). If not paid by the 15th of
the month in which they are due, a $20 late fee would be assessed to the
homeowner. Motion to adopt this
policy was made by Frank; seconded by Andrew.
The next meeting of the Avocet BOD was scheduled for Monday,
December 6th, 1999, starting at 7:00PM at the Avocet clubhouse.
The motion to adjourn this meeting was made by Andrew; seconded by
Frank. Meeting ended at 9:15PM.
Frank C. Boduch
Avocet Homeowners Association